Dear group leader!
If you have arrived on this page, it means that your group considers volunteering at Couleur Café 2024 this summer! We need groups from the first day of our build-up up to the last day of deconstruction. Due to exams and vacations, it is usually not possible for a group to help the entire period with the same number of people. Via Eventication, our platform, you can indicate how many people will be available during different periods.
You probably have some questions about volunteering at Couleur Café.
We listed the most common ones in the FAQ below. If you have any other questions, don't hesitate to ask us: volunteers@couleurcafe.org.
FAQ
How do I register as a group?
The registration procedure for groups is different from the one for individual volunteers.
Click on this link for an easy walkthrough.
Below you will find the written procedure, step by step:
- First of all, the group leader must register on the site.
- Once you have confirmed your registration via your email address, you will find yourself on the home page. Click on “Volunteers”.
- You can view the different events available. Click on the “Groups” tab.
- You are now in the “Group” section. Click at the top right on “New” to register your association.
- Enter the various information related to your association and you will be ready to register your group.
- Once your group is created you can enter the request for your group in the event Couleur Café.
- Choose the dates on which you are available (these dates can be changed later if you wish).
- When you are in the tab of your group, you can invite each member by email by clicking on "New invitation".
- Enter the different email addresses and an invitation will be sent to them.
- Each registered member can be included on the days you selected in step 7.
Can I register with a group of friends?
No, in that case all your friends must register individually. You should then agree among yourselves for which task or sector you want to work. At the end of the registration, you can write a comment: here you should write the names of all your friends with whom you want to work. The person in charge of the relevant sector will read this and try to take it into account.
What are the recompenses for a group working at Couleur Café?
- A remuneration per day is provided throughout the period
- A staff T-shirt is provided for groups working during the festival
- 5 drink tickets and one meal per person per day
- The priceless experience of participating in the best festival in Brussels ;)
What is expected of the group leader?
In advance:
- Creating the group and registering for the Couleur Café 2024 event
- Inviting via e-mail all members who will participate (+follow up)
- Via availabilities (in group page) indicating how many people are available and when they are available (We’ll send you a detailed proposal in May, based upon this info)
On working days:
- Ensure that group members are present on time and in full force.
- Tracking that the group has registered (important for payment afterwards)
- At the start of the festival, collect and distribute your group's drink vouchers and t-shirts to members.
After the working days:
- Send an invoice with the agreed amount so we can proceed with payment.
Is there a minimum number of days/members worked?
The more the merrier, but most importantly, the estimated number of members available should be as realistic as possible.
Is it possible for groups to work only during the festival?
This is possible, but only for all three days of the festival. Good to know, however, is that we always privilege groups who can also come and help in the build-up and/or breakdown.
For groups who want to work during the set-up/take-down AND the festival: this is by far our preferred option, and it is also the best experience for your group.